Plan Phase

Procurement Management in PMWEB

Manage sourcing, tender evaluation, and vendor selection through structured procurement workflows — fully integrated with PMWEB's cost management, contract administration, and approval framework.

Planning Estimating Procurement Contract Management Task Management & Stage Gates Document & Data Control Workflow & Approvals Facility/Asset Management BIM Integration Mobility

PMWEB Plan Phase

From Market Engagement to Contract Award

PMWEB's procurement capability gives capital works owners a single controlled environment to manage the full sourcing lifecycle — from defining scope of supply through shortlisting, tender issue, submission receipt, evaluation, and contract award. Every step is auditable, configurable to your organisation's governance requirements, and integrated with downstream cost and contract management.

Sourcing

Structured Vendor Sourcing and RFQ Management

Define the scope of supply, identify the vendor market, and issue Requests for Quotation or Expressions of Interest directly within PMWEB. Sourcing records link to budget line items and program stages from the outset, keeping procurement aligned with the capital plan throughout the process.

Vendor register integration

Maintain an approved vendor register and select shortlisted suppliers directly from within the procurement record.

Document distribution control

Issue tender documents, addenda, and clarifications through PMWEB's document management layer with full distribution logs.

Deadline and milestone tracking

Set and track submission deadlines, site briefing dates, and clarification cut-offs against the overall program schedule.

Explore all platform features

PMWEB vendor sourcing and RFQ management workspace

Evaluation

Weighted Tender Evaluation and Scoring

Assess submitted tenders against a configurable weighted scoring matrix covering price, capability, methodology, schedule, and any criteria specific to your organisation's probity requirements. PMWEB records every evaluation input and produces a defensible recommendation report — important for public sector accountability and audit readiness.

Configurable scoring criteria

Define evaluation weightings per procurement event to match your organisation's policy, panel structure, and contract type.

Multi-evaluator panel support

Multiple panel members can submit independent scores; PMWEB aggregates results and surfaces consensus gaps for panel review.

Audit-ready recommendation output

Generate a structured recommendation report with full scoring rationale — ready for delegated authority approval and audit file retention.

Discuss Your Requirements

Approvals

Delegated Authority and Procurement Approvals

PMWEB's procurement approvals integrate directly with the platform's configurable workflow engine. Recommendation reports, contract award authorities, and procurement-stage approvals route to the correct delegates based on contract value, project type, and your organisation's delegation matrix — with full tracking, timestamps, and escalation paths.

Value-based routing

Approval chains are triggered automatically based on contract value thresholds — no manual routing or offline chasing required.

Delegate and substitution support

Assign approval delegates during leave or reassignment periods — procurement approval chains remain unbroken.

Seamless transition to contracts

Once approved, procurement records convert directly into PMWEB contracts — eliminating re-keying and maintaining a continuous data trail from sourcing to delivery.

Explore all platform features

PMWEB approval workflow for procurement recommendation

Platform Features

Other Features in PMWEB

Procurement is one of ten platform features available across the full Plan, Build, and Operate lifecycle in PMWEB.

Talk to Our Team

Ready to Streamline Your Capital Works Procurement?

Talk to HKA Tech about configuring PMWEB's procurement module for your organisation's governance framework and delegation requirements.