Contract Management
Built for Capital Works Owners
PMWEB's contract management capability gives owners and program managers complete control across every contract, subcontract, change order, payment certificate, and compliance obligation — fully integrated with cost, workflow, scheduling, and document control.
Every Contract. Every Change. Every Payment.
PMWEB's contract management features dovetail directly into cost, schedule, workflow, and dashboards — giving owners and delivery teams a single source of truth across the full contract lifecycle, from award through to final account.
Change Orders Tracked from Instruction to Settlement
Every variation, instruction, and claim is captured in PMWEB's structured change management workflow — linked directly to the originating contract, the cost budget, and the approval routing for that contract type. Nothing falls through the gaps between instruction and final account.
- Potential Change Orders (PCOs) Log and evaluate scope changes before they become formal variations — with cost impact, schedule impact, and risk classification at the PCO stage.
- Change Order Requests and Change Orders Progress PCOs through to formal variation status with full audit trail, linked documentation, and automated notification to approvers.
- Budget impact in real time Approved changes update the contract value and the project budget simultaneously — no manual reconciliation, no lag between contract and cost module.
Progress Claims and Payment Certificates Without Spreadsheets
PMWEB handles the full payment cycle for every contract — from subcontractor progress claims through to owner payment certificates — with retention tracking, schedule of rates support, and direct integration with your cost and accounts payable systems.
- Progress claims and payment certificates Contractors submit claims directly within PMWEB. Superintendents certify, adjust, and issue payment certificates — all within the same workflow, with automated calculations for retention and previous payments.
- Retention and security tracking Define retention terms at contract award. PMWEB tracks retention held, retention released at practical completion, and defects liability retention — with alerts when release conditions are met.
- Schedule of rates and lump sum support Claim assessment works across lump sum, schedule of rates, and milestone payment structures — within a single contract record, without switching systems.
Insurance, Bonds, and Contract Correspondence in One Place
Capital works contracts carry compliance obligations that outlast the construction phase — insurance certificates, bank guarantees, performance bonds, and statutory notices. PMWEB keeps every obligation linked to its contract, with expiry tracking and escalation alerts built in.
- Insurance and bond register Track all required insurances (public liability, professional indemnity, workers' compensation) and financial security instruments against each contract — with expiry date alerts before lapse.
- Contract correspondence log Every letter, notice, direction, and claim letter is stored against the contract record — with date stamping, author, and classification for reference at dispute resolution or final account.
- Subcontract and head contract linkage Link subcontracts to their head contracts — so compliance requirements, flow-down obligations, and back-to-back provisions are visible from a single contract register view.
Contract Management Is Not a Silo in PMWEB
Unlike standalone contract management software, PMWEB's contracts module shares a single data model with cost control, document management, workflow, and dashboards. A certified payment updates the forecast. An approved variation updates the budget. A new subcontract triggers the compliance checklist. No re-keying. No export/import. No version control problems between systems.
Explore the full PMWEB platform
Trusted by Capital Works Programs Across APAC
"The contract management capability in PMWEB gave us visibility we simply did not have before — every variation, every payment certificate, every insurance expiry, linked to the contract record and visible to the whole delivery team without chasing spreadsheets."
See How PMWEB Handles Your Contract Environment
Every capital works program has contract structures that don't fit a template. Talk to HKA Tech about how PMWEB can be configured for your procurement framework and contract types.