Every Feature Capital Works
Organisations Need
PMWEB covers the full capital works lifecycle — from initial planning decisions, budgeting and procurement; through construction delivery; to asset management and operations. A single configurable platform, built specifically for owners of buildings and infrastructure.
One Platform. Plan, Build and Operate.
PMWEB is structured around the way buildings, infrastructure and capital programs/projects are actually planned, delivered and managed over their full life. Its features have been continuously improved over the last 20 years to take into account direct feedback from public sector and private sector clients with literally tens of thousands of users running hundreds of billions of dollars in capital works projects.
Plan
Define scope, set baselines, establish governance structures and bring every project in a program to a state of readiness before a single dollar of construction expenditure is committed.
Planning & Program Set-Up
PMWEB enables owners to define the foundations for success, whether for a single project or a complex portfolio of capital works. Programs and potential projects can be set up and prioritised against available funding, whether once-off or multi-year. The framework is established with stage gates, approval workflows and governance hierarchies before significant capital is committed. Every project starts with a structured baseline.
- Portfolio, Program and Project hierarchy
- Rating/Scoring/Prioritisation against available resources
- Business case development/review/approvals
- Stage gate approvals by delegated authorities with workflow routing
Estimating & Budgeting
Conceptual and detailed estimating allows the rapid development of project estimates from items and assemblies within PMWEB's cost database – or in coordination with external estimating tools. Estimates can be developed to any level, with or without cost codes – with the ability to automatically generate budgets for cost management through the procurement and delivery phases — eliminating manual data re-entry.
- Multi-level cost planning with contingency management
- Funding source and allocation tracking across the program
- Estimate templates and historical cost benchmarks
- Direct connection to cost control on project commencement
Procurement
PMWEB Procurement provides sourcing, tender evaluation and vendor selection – managed entirely within PMWEB or in conjunction with an enterprise Procurement system. Seamless integration with contract management eliminates duplicate data entry and provides an unbroken audit trail. Documents, evaluations and workflow approvals are captured within PMWEB's database – immediately available to support effective contract/cost management.
- Sourcing and expression of interest management
- Tender evaluation scoring with configurable criteria
- Approval workflow for contract award and execution
- Direct handover to contract management on award
Governance Framework
HKA and PMWEB have developed a framework that can be tailored to exactly how organisations require each area of governance to be managed – fully integrated with PMWEB's powerful features for dashboards, reporting, automated notifications/alerts and workflows.
- Risk and Issue management, with configurable risk matrix
- Actions integrated with checklists and task management
- Decisions documented with audit trail
- Benefits management and benefits realisation planning
- Lessons Learned capture and application to new projects
Build
Manage and track funding, budgets, contracts, change orders, schedule, documents and field activities across every project — in real time, from any device.
Cost Controls
Manage and track funding, budgets, contracts, change orders, risks, forecasts, invoices and payments across all projects and programs. Cost information can be entered directly into PMWEB – eliminating the parallel spreadsheet systems that cause budget surprises on major capital programs – and integrated with enterprise financial systems to track actuals/payments.
- Budget tracking against original, approved and forecast values
- Change order management with full approval trail
- Invoice and payment processing with cash flow forecasting
- Contingency drawdown and risk event tracking
Contract Management
Extensive contract management features that dovetail into all areas of PMWEB to operate throughout the project lifecycle – cost, schedule, workflow, dashboards and reports in real time. Manage head contracts, subcontracts and receivables contracts from a single location, with every variation, claim and payment certificate tracked to the source document.
- Progress claims, payment certificates and retention management
- Integration with enterprise financial and payment systems
- Variations and extensions of time with approval workflow
- Defect lists, practical completion and final completion checklists
Program & Project Management
Comprehensive tools for portfolios, programs and projects throughout the project lifecycle — configurable to align with PMBOK, PRINCE2 or your organisation's preferred framework. Manage costs, schedules, risks/issues, actions/decisions, meetings, correspondence and reporting from a single platform, with full version control on all project documents.
- Task management using scheduling, stage gates, milestone tracking and activity boards
- Risk, issue, action and decision registers with checklists, reporting and escalation rules
- Correspondence management, meeting minutes, notifications and alerts
- Benefits management, lessons learned and value engineering
Mobility
True zero-footprint access — run PMWEB from any browser on iPad, iPhone, tablet or smartphone with no downloads required. Field teams can raise issues, update progress, sign off on documents and complete inspections from the construction site, with all data synchronised in real time to the central platform.
- Browser-based — no app installation required on any device
- Field inspection forms, photo capture and sign-off
- Real-time synchronisation with central project data
- PMWEB Mobile (optional app) for use where Internet is not available
Operate
The Operate phase of the project lifecycle can vary significantly for each organisation. PMWEB has the flexibility to meet client needs, whether these are to track basic high-level information; plan and implement strategy, governance, processes and systems to global standards; or handle the fine detail of day-to-day asset management in all its dimensions.
Asset Management
Track, monitor, map and assess locations, facilities, equipment and their subcomponents — with preventive and predictive maintenance, work requests and work orders. Seamless handover of documentation from the Build phase (as-builts, warranties, final completion checklists, benefits realisation monitoring). PMWEB's asset management module is designed for organisations that need to manage the ongoing condition and performance of built assets at scale.
- Asset register with location hierarchy and condition tracking
- Preventive maintenance schedules and work order management
- Work requests and fault reporting from field teams
- Integration with enterprise asset and financial systems
Lease Management
Define and manage an unlimited number of leases – whether simple agreements or leases with sophisticated terms. Capture all information required to manage leases. Suitable for organisations managing commercial, retail, residential, community, or mixed-use property portfolios alongside their capital works programs.
- Cost and revenue lease management with charge calculations
- Lease abstracts, suite linking and tenancy register
- Rent review tracking and option expiry management
- Tenant invoices and a detailed ledger facilitate integration with enterprise financial systems
- Integrated in real time with PMWEB's planning, project management, workflow and reporting
PMWEB Tools Used Throughout Every Project
In addition to the phase-specific modules above, PMWEB includes a set of tools that apply across the full Plan→Build→Operate lifecycle — available at every stage of every project.
Ready to See PMWEB for Your Program?
Talk to our team about how PMWEB can be configured to your organisation's capital works framework, industry requirements and governance obligations.